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Cowley Road Carnival – Assistant Producer roles

ASSOCIATE PRODUCERS ROLE DESCRIPTION 2018

OVERVIEW

Cowley Road carnival takes place on Sunday the 1st of July, with over 50,000 members of the public enjoying Oxford’s big day out and 100’s of performances, art installations and interactive activities taking place throughout the day.

Carnival is organised by the charity Cowley Road works, which employs a core team of people to organise the event, who engage volunteers and Associate producers to help the carnival run smoothly.

The Associate producer positions are designed to help train people who may have an interest in a career in events and that are interested in helping to build better communities through engagement with the arts, music and culture. Associate producers are vital to the smooth running of the day and the team aim to make this experience as rewarding and as fun as possible for those taking part.

Each position is geared toward the needs and training requirements of the individual applicant.

BASIC REQUIREMNTS OF THE ROLE

  • The applicant will need to be available for the 30th of June and the 1st of July and is expected to attend at least two other briefing meetings including one of carnival’s volunteer training sessions, Date TBC. This is a minimum requirement of the applicant’s time and applicants who have more time to offer, and therefore a better learning experience, may be considered more favourably.
  • All applicants need to have a good grasp of the English language, both spoken and written.
  • A lot of the work and experiences involved, will be dealing with the very varied groups of people that carnival engages, from community groups, through carnival partners and potentially sponsors, with that in mind the candidates need to be able to communicate well with a wide range a people and be the face of carnival when doing so.
  • All though every effort will be made to facilitate a decent experience for people of all abilities, the positions are quite physically demanding on the actual day of carnival and this should be taken into account when applying for one of the positions.
  • You need to be eligible to work in the UK and have proof that you can do so.

ROLE SPECIFICS

  • The Associate producers are line managed by the Artistic producer and the Executive director.
  • The carnival site is divided into 5 managed areas and each Associate Producer will be responsible for managing one of these areas
  • Where possible, the Artistic Producer will encourage input into the programming, from the associate producer for each area. There is a long list of local and or community performers and artists to schedule, as well as potentially national artists, subject to Arts Council England funding.
  • Associate producers are invited to all production meetings and, timing allowing, will be offered the chance to attend a Safety Action Group meeting at the city council. This is where all Carnival’s plans are submitted to a committee of Stake holders and the emergency services in order to obtain our license for the event.
  • The Associate producers will be the main point of contact for their Zone, meeting a greeting artists and suppliers on the day and making sure that they have all that they require and are able to facilitate their performance or function required for carnival.

WHAT CARNIVAL CAN OFFER AN ASSOCIATE PRODUCER

  • A small stipend of between £300 and £500 to help to cover costs. Fee dependent on the amount of time the associate producer can offer to carnival and £300 would be the stipend for the minimum work requirement as stated earlier.
  • Working one to one with the core team, it is imagined that this will mostly be with the Artistic Producer, however other team members are available to mentor candidates should the candidate be interested in doing so. Our team members cover, Market stalls, PR, outreach, Event management, volunteers and procession. If you have a particular interest in any of these subject please say so in your application.
  • The chance to learn all the ins and outs of how to put on a large public event.
  • Input into the programme for the day. Some of the areas have small stages or performance areas, where there will be opportunities to help programme sympathetic performances.
  • To be part of a hardworking friendly team.
  • Potential opportunity to attend other events that carnival is taking part in as an ambassador for Carnival.
  • A flexible approach to allow you to continue with any other work commitments you may have.
  • Carnival provides each AP with a carnival T-shirt and packed lunch on the day, plus a thank you meal after the event.

        APPLYING FOR A POSITION

  • Please send your CV along with a covering letter as to why you think you would be suitable to be considered and also what you think you would get out of taking part in the experience to Anya- artist_producer@cowleyroadworks.org .
  • Please state in your application any dates that you would not be available to work.
  • Closing date is April 13th, with interviews taking place the week of the 16th April.

There are many opportunities to get involved as a volunteer